This Plan of Distribution (the “Plan”) proposes a methodology for distributing to
Banc One Investment Advisors Corporation paid $50 million in disgorgement and penalties to settle SEC charges for permitting excessive market-timing in One Group mutual funds from June 1999 to May 2003, with funds distributed to harmed investors via a Fair Fund administered by Boston Financial Data Services and Professor Joseph Grundfest.
Banc One Investment Advisors Corporation (BOIA) agreed to pay $10 million in disgorgement and $40 million in civil penalties, totaling $50 million, to resolve SEC charges related to allowing excessive short-term trading in One Group mutual funds between June 1999 and May 2003. The funds were placed into a Fair Fund under Section 308(a) of the Sarbanes-Oxley Act, with interest accumulated to approximately $55 million, to be distributed to affected shareholders. Professor Joseph Grundfest served as Independent Distribution Consultant and Boston Financial Data Services (BFDS) as Fund Administrator, using a profits-based, time-adjusted algorithm to distribute funds automatically without a claims process, applying a $10 de minimis threshold and gross-up mechanism.
Banc One Investment Advisors Corporation (BOIA) consented to an SEC order on June 29, 2004, without admitting or denying wrongdoing, for permitting excessive market-timing in One Group mutual funds from June 1999 through May 2003, in violation of fund prospectuses and to the detriment of shareholders. As part of the settlement, BOIA paid $10 million in disgorgement and $40 million in civil penalties, totaling $50 million, plus accumulated interest, which was placed into a Fair Fund established under Section 308(a) of the Sarbanes-Oxley Act for restitution to harmed investors. Professor Joseph Grundfest, a former SEC commissioner and Stanford law professor, was appointed Independent Distribution Consultant, and Boston Financial Data Services, Inc. (BFDS) was named Fund Administrator to oversee distribution logistics. The distribution methodology used a profits-based, time-adjusted algorithm to allocate funds to investors based on their trading activity and losses, excluding known market-timers and applying a $10 de minimis threshold to minimize administrative costs. Payments were issued automatically without requiring claims, with BFDS validating shareholder data, issuing checks within five business days, and voiding undelivered checks after 90 days. Undistributed funds after 120 days were reallocated to the affected mutual funds, and any remaining balance upon termination of the Fair Fund on June 30, 2007, was transferred to the U.S. Treasury. BOIA bore all administrative and tax compliance costs, and the Fair Fund’s assets were held in U.S. Treasuries with high-rated insurance backing to ensure safety and liquidity.
Extracted insights
- $55.00M $55,000,000 $10M–$100M
- $50.00M $50 million $10M–$100M
- $40.00M $40 million $10M–$100M
- $10.00M $10 million $10M–$100M
- $1K $1,000 <$10K
- $1K $1,000 <$10K
- company banc one investment advisors corporation
- company bank one and jpmorgan chase & co.
- company boia establish a fair fund
- person discretionary investment management services
- person organizational structures
- Plan of Distribution proposes Methodology for Distributing $50 Million
- Banc One Investment Advisors Corporation paid $50 Million Plus Accumulated Interest
- BOIA consented to Order Instituting Administrative and Cease-and-Desist Proceedings
- BOIA allowed Excessive Short-Term Trading
- The Order required BOIA Pay Disgorgement of $10 Million and Civil Penalties of $40 Million
- The Order required BOIA Establish a Fair Fund
- BOIA provided Discretionary Investment Management Services
- Bank One and JPMorgan Chase & Co. merged Organizational Structures
- Respondent agreed to pay All Costs Associated with the Administration of the Distribution Plan
- Respondent retained Professor Joseph A. Grundfest
UNITED STATES OF AMERICA
Before the
SECURITIES AND EXCHANGE COMMISSION
ADMINISTRATIVE PROCEEDING
File No. 3-11530
____________________________________
)
In the matter of )
)
BANC ONE INVESTMENT )
ADVISORS CORPORATION )
)
and )
)
MARK A. BEESON, )
)
Respondents. )
____________________________________)
MODIFIED PLAN OF DISTRIBUTION
2
OVERVIEW
This Plan of Distribution (the “Plan”) proposes a methodology for distributing to
investors $50 million, plus accumulated interest, paid by Banc One Investment Advisors
Corporation (“BOIA” or “Respondent”) in settlement of administrative proceedings
addressing market-timing of mutual funds advised by BOIA.
1
On June 29, 2004, BOIA consented to the entry of an Order Instituting
Administrative and Cease-and-Desist Proceedings, Making Findings, and Imposing
Remedial Sanctions and a Cease-and-Desist Order (the “Order”), without admitting or
denying the Order’s findings. The Order found, among other things, that BOIA allowed
excessive short-term trading in certain One Group Mutual Funds (“One Group”) from
June 1999 through May 2003 that was inconsistent with fund prospectuses and
potentially harmful to One Group shareholders.
The Order required, among other things, that BOIA pay disgorgement of
$10 million and civil penalties of $40 million, for a total payment of $50 million, and
establish a Fair Fund under Section 308(a) of the Sarbanes-Oxley Act to provide for the
ultimate distribution of funds to investors. The Order further required that BOIA retain
“the services of an Independent Distribution Consultant not unacceptable to the staff of
the Commission and a majority of the independent members of the One Group Board of
1
As of June 29, 2004, BOIA was an Ohio corporation, headquartered in Columbus, Ohio, that
was registered with the Commission as an investment adviser on November 22, 1991. BOIA
was a wholly owned subsidiary of Bank One, National Association (Ohio), which in turn was
a wholly owned subsidiary of Bank One Corporation (“Bank One”), a multi-state bank
holding company headquartered in Chicago, Illinois. BOIA provided discretionary
investment management services to individuals and companies, including the One Group
family of mutual funds, Bank One’s mutual-fund complex. Since the entry of the Order,
Bank One and JPMorgan Chase & Co. have merged and their organizational structures have
not survived the merger in their entirety. The changes in structure caused by the merger do
not, however, affect the analysis, operation or implementation of the Plan.
3
Trustees” and that it “cooperate fully with the Independent Distribution Consultant and
shall provide the Independent Distribution Consultant with access to its files, books,
records, and personnel as reasonably requested for the review.”
2
The Order also directed
that “BOIA shall require that the Independent Distribution Consultant develop a
Distribution Plan for the distribution of all of the disgorgement and penalties to be paid
by BOIA pursuant to this Order, and any interest or earnings thereon, according to a
methodology developed in consultation with BOIA and acceptable to the Staff of the
Commission and the independent Trustees of the One Group funds.”
3
The Respondent
has agreed to pay all costs associated with the administration of the Distribution Plan,
including any tax liability and tax compliance costs for the Qualified Settlement Fund
(“QSF”).
4
In accordance with the Order, Respondent has retained Professor Joseph A.
Grundfest, a professor of law at Stanford Law School and a former SEC commissioner,
as the Independent Distribution Consultant (“IDC”). This submission constitutes the Plan
of Distribution required by the Order. The Plan is subject to approval by the Commission
and the Commission will retain jurisdiction over the implementation of the Plan.
ADMINISTRATION OF THE PLAN
Appointment of an Administrator for the Fair Fund
The Commission’s Order requires that the IDC submit a Plan for the
“administration and distribution of disgorgement and penalty funds pursuant to
Rule 1101 of the Commission’s Rules of Practice.”
5
Rule 1105(a) of the Commission’s
2
Order at ¶34.
3
Id.
4
See also footnotes 14 and 16.
5
Order at ¶ 34.
4
Rules of Practice (“Rules”) provides that the Commission “shall have discretion to
appoint any person ... as administrator of a plan of disgorgement or a Fair Fund plan and
to delegate to that person responsibility for administering the plan.” Accordingly, the
IDC proposes that the Commission appoint Boston Financial Data Services, Inc.
(“BFDS”) to serve as the administrator of the Fair Fund (“Fund Administrator”).
BFDS, founded in 1973, is a third-party service provider that provides transfer
agency services to over 145 fund companies. Under the supervision of the IDC, BFDS’s
responsibilities will include, among other things: overseeing administration of the Fair
Fund, obtaining accurate mailing information for shareholders, preparing accountings,
providing information necessary to accomplish the income tax compliance, ruling and
advice work assigned to any Tax Administrator appointed by the Commission,
distributing money from the Fair Fund to shareholders in accordance with this Plan, and
setting up and staffing a call center to address shareholder questions or concerns
regarding the distribution. The IDC and BFDS currently have an agreement in place
requiring BFDS to perform certain tasks in preparation for the forthcoming distribution of
the Fair Fund. To date, BFDS has successfully met its obligations under the agreement
and the IDC believes that BFDS will perform satisfactorily as the Fund Administrator.
Because BFDS is not a “Commission employee,” Rule 1105(c) requires that “the
administrator shall ... obtain a bond in the manner prescribed in 11 U.S.C. 322, in an
amount to be approved by the Commission,” but that “the Commission may waive
posting of a bond for good cause shown.” The IDC proposes that the bond requirement
for BFDS be waived.
5
Good cause exists to waive posting of a bond, because BFDS maintains sufficient
insurance coverage against loss. BFDS maintains, and will maintain until termination of
the Fair Fund, a Financial Institutions Bond, a Computer Crime Policy and Errors and
Omissions insurance. The Financial Institutions Bond provides protection against,
among other things, employee dishonesty, and forgery or fraudulent alteration of
securities and negotiable instruments. The Computer Crime Policy provides protection
against, among other things, computer systems fraud, transfer fraud and destruction of
data or programs by hackers or viruses. The Errors and Omissions insurance protects
against errors and omissions committed by employees in the course of their performance
of professional services. The insurance policies maintained by BFDS have been provided
to the assigned Commission Staff for review and have been deemed “not unacceptable.”
Under the Plan, $55,000,000 is the maximum amount that will be under BFDS’ custody
and control.
The IDC also proposes that the Fair Fund assets be held during the check-cashing
period at Eastern Bank, a Massachusetts Chartered Mutual Bank (“Eastern Bank”).
Eastern Bank maintains a Financial Institutions (FI) Bond including errors and omissions
coverage. The primary insurers are St. Paul Mercury Insurance Co., a member of the St.
Paul Travelers Companies which, as of their most recent renewal, was rated A+ by A.M.
Best, and Federal Insurance Company (Chubb), a member of the Chubb Group of
Insurance Companies which, as of their most recent renewal, was rated A++ by A.M.
Best. Eastern Bank annually assesses the adequacy of its policy limits through extensive
analysis of historical loss data, exposure to loss and internal company controls. Eastern
Bank’s limits are reviewed annually by its Board of Directors.
6
Control of the Fair Fund
Pursuant to the Order, on July 16, 2004, BOIA paid a total of $50 million into an
escrow account at Citibank, N.A. to be invested in short-term United States Treasury
Securities with maturities not to exceed six months. On September 29, 2005, the SEC
issued an Order Directing Escrow Agent To Transmit Funds (the “September 29 Order”)
which directed that, upon the maturity of the securities held in the escrow account, the
Escrow Agent, Citibank, N.A., transfer the monies in the escrow account to the Office of
Financial Management at the SEC. Accordingly, on January 12, 2006, in accordance
with the September 29 Order, the Escrow Agent wired the monies to the SEC.
The Commission has custody of the Fair Fund and shall retain control of the
assets of the Fair Fund. The Fair Fund is currently deposited at the U.S. Treasury Bureau
of Public Debt (“BPD”) and will remain there until released in accordance with Step
Fourteen below. This Fair Fund will not receive additional funds, other than the interest
from the funds on deposit at the BPD.
The Fair Fund constitutes a QSF under Section 468B(g) of the Internal Revenue
Code, 26 U.S.C. §468B(g), and related regulations, 26 C.F.R. §§1.468B-1 through
1.468B-5. Upon approval of the Plan, BFDS shall establish an account at Eastern Bank
in the name of and bearing the Taxpayer Identification Number of the QSF. Following
approval of the Plan, and the IDC’s satisfaction of the requirements of Step Fourteen
below, the Commission Staff shall cause the balance in the Fair Fund to be deposited in
the account established by BFDS at Eastern Bank. If appropriate, the release of funds to
the account established by BFDS shall be staged in order to assure that neither BFDS nor
Eastern Bank, at any time, have access to monies belonging to the Fair Fund in excess of
7
their applicable insurance coverage. The QSF account shall be invested in direct
obligations of the United States Government of a type and term necessary to meet the
cash requirements of the payments to investors, tax obligations and fees. BFDS shall be
the signer on the QSF account, subject to the continuing jurisdiction and control of the
Commission.
Tax Obligations Of The Fair Fund
The IDC and BFDS shall authorize Eastern Bank to provide account information
to Damasco & Associates, appointed by the Commission as the Tax Administrator of the
Fair Fund (“Tax Administrator”), pursuant to the March 10, 2006 Order Appointing Tax
Administrator (Release No. 53468, Admin. Proc. File No. 3-11530). The IDC and BFDS
will cooperate with the Tax Administrator in providing information necessary to
accomplish the income tax compliance, ruling and advice work assigned to the Tax
Administrator by the Commission. Respondent shall provide the Tax Administrator with
funds to pay tax liability and tax compliance costs. BFDS shall authorize Eastern Bank
to provide duplicate bank statements for the QSF account directly to the IDC, the Tax
Administrator and Robert J. Burson, Senior Associate Regional Director, Securities and
Exchange Commission, 175 West Jackson Blvd., Chicago, IL 60604.
Neither the IDC nor BFDS will provide tax advice to any investors receiving
distributions from the Fair Fund. In the event that the Internal Revenue Service issues
guidance regarding the distribution, access to that guidance will be provided along with
the other information to investors described in Step Fifteen below.
8
Limitation on Liability
The IDC and the Fund Administrator, and/or each of their designees, agents and
assistants, shall be entitled to rely on any Orders issued in this proceeding by the
Commission, the Secretary by delegated authority, or an Administrative Law Judge, and
may not be held liable to any person other than other than the Commission or the QSF for
any act or omission in the course of administering the Fair Fund, except upon a finding
that such act or omission is caused by such party’s gross negligence, bad faith or willful
misconduct, reckless disregard of duty, or reckless failure to comply with the terms of the
Plan. This paragraph is an expression of the IDC’s and the Fund Administrator’s
standard of care and is not intended, nor should it be deemed to be, a representation to or
an indemnification of the IDC or the Fund Administrator or their designees, agents and
assistants by the Commission or the QSF, nor should this paragraph preclude the
Commission or the QSF from seeking redress from IDC or the Fund Administrator in
accordance with the rules and regulations of the Commission and the QSF.
DISTRIBUTION PLAN AND PROCEDURES
The Order requires that the IDC develop a Plan that “provide[s] for investors to
receive, in order of priority, (i) their proportionate share of losses from market-timing,
and (ii) a proportionate share of advisory fees paid by funds that suffered such losses
during the period of such market timing.”
6
Investors eligible to receive a share of the
Fair Fund are those investors who held shares in the following mutual funds in which
market timing occurred, on the days on which such market timing occurred, during the
period from June 1999 through May 2003, except the identified timers referred to in
6
Order at ¶ 34.
9
paragraphs 3 and 4 of the Order: One Group Mid Cap Growth Fund; One Group Large
Cap Growth Fund; One Group Diversified Equity Fund; One Group Mid Cap Value
Fund; One Group Large Cap Value Fund; One Group Diversified Mid Cap Fund; One
Group Small Cap Value; One Group Diversified International Fund; One Group
International Equity Index Fund; One Group Small Cap Growth Fund; and One Group
Equity Income Fund.
The methods of calculation of each eligible investor’s share of the Fair Fund are
intended to result in a payment to each eligible investor that restores the impaired value
of the investor’s investment in the affected mutual funds. In the view of the IDC,
empirical analysis of the timing transactions at issue in this proceeding indicates that, on
the specific facts of this case, the profits measure of dilution constitutes a fair and
reasonable technique for calculating the losses caused by the trading described in the
Order. Under the profits method, the harm to investors in mutual funds on any day that
trading occurs is measured by the actual profits of the market timers on the same day.
Profits and losses will be netted for investors within each fund, but not across funds. No
adjustment for transactions costs is necessary because, on the specific facts of this case,
such an adjustment would not be likely to have a significant effect on the distribution to
investors. However, it is appropriate to adjust for the time value of money by
compounding individual distributions at the six-month Treasury bill rate.
In addition, the Order contemplates that the entire Fair Fund, which is fixed at
$50 million plus accumulated interest, be distributed to investors. To achieve this result,
the IDC has developed an Allocation Algorithm which, when applied as described below,
will calculate the percentage share of the Fair Fund that should be distributed to each
10
investor who was harmed by the market timing that the Commission found wrongful.
The Allocation Algorithm is based on the profits method and adjusts for the time value of
money.
7
The $50 million plus accumulated interest exceeds the amount of dilution, as
calculated through the profits method. Thus, investors will receive an amount more than
the dilution directly attributable to market timing. Based on the facts of this case, the
additional recovery will compensate investors consistent with the terms of the Order.
This Plan provides that the calculation of amounts to be distributed to investors
will be based on records obtained from BOIA and certain other entities that are
shareholders of record. Accordingly, investors need not submit a claim in order to be
considered for a distribution, and no claims procedure will be implemented.
The analysis in this Plan applies only to the specific facts of this case. Nothing
herein should be construed as expressing any view regarding any other set of facts or any
other matter that might come before the Commission. The process of calculating the
distributions to be made and of actually causing those distributions to occur will be
implemented through a twenty-five step process.
Step One.
The Respondent, subject to the IDC’s supervision and in cooperation
with BFDS, will compile a Provisional Database that contains all relevant data in
Respondent’s custody and control for accounts that held shares of mutual funds in which
the market timing described in the Order occurred, on the dates on which market timing
occurred.
This Provisional Database will include account data for three types of accounts:
direct accounts, transparent omnibus accounts, and opaque omnibus accounts. A direct
7
The IDC shall provide a detailed description of his methodology underlying the Allocation
Algorithm upon request.
11
account is an account where the identity of the account holder is known to Respondent
and is not an omnibus account held by a broker or other financial intermediary. An
omnibus account is an account in which a financial institution serving as an intermediary
is the shareholder of record and holds securities on behalf of the actual beneficial owners.
An omnibus account is transparent if Respondent has access to records identifying the
actual beneficial owners and is opaque if Respondent does not have access to such
records. The Provisional Database will also include information relating to known closed
accounts. The Provisional Database will contain information sufficient to allow
computation of the Allocation Algorithm for all investors who are known to the
Respondent, including holdings for each mutual fund at issue for each day on which the
market timing at issue occurred.
Step Two.
Under the IDC’s direction, the Provisional Database will be validated
for accuracy.
Step Three.
Under the IDC’s direction, the Allocation Algorithm will be applied
to the Provisional Database to generate a set of provisional distribution ratios and
corresponding provisional distribution amounts. The distribution amounts are provisional
in that they will be adjusted in Steps Four through Twelve below. All provisional
distributions that might be made to identified timer accounts, referred to in paragraphs 3
and 4 of the Order, will be set to zero throughout the distribution process.
Step Four.
Under the IDC’s direction, the calculations will be validated for
accuracy.
Step Five.
Under the IDC’s direction, the Respondent and BFDS will categorize
all omnibus accounts according to whether they are opaque or transparent. The
12
Respondent and BFDS will identify all known opaque omnibus accounts with provisional
distributions of $1,000 or more.
Step Six. Under the IDC’s direction, the categorization of the accounts will be
validated for accuracy.
Step Seven.
Not later than thirty days after Commission approval of the Plan,
Respondent and BFDS will, subject to IDC supervision, approach all known opaque
omnibus intermediaries with provisional distributions of $1,000 or more. Respondent,
BFDS and the IDC will exercise commercially reasonable best efforts to cause those
intermediaries to provide all data necessary to allow those intermediaries’ accounts to be
treated as though they are transparent accounts held at Respondent.
8
BFDS will request
address information for all underlying shareholders of the omnibus accounts because
such information will be necessary to implement the distribution process as described
below.
9
Omnibus account holders might consider the information necessary to achieve
this result commercially sensitive. The data will therefore be maintained exclusively by
BFDS subject to appropriate assurances of confidentiality, and Respondent will not have
access to those data. Respondent will stand ready to reimburse opaque omnibus account
holders for commercially reasonable expenses incurred in gathering and providing the
necessary data, subject to the limitation that the amount of reimbursement will not exceed
8
In considering whether efforts are “commercially reasonable,” the IDC shall consider
whether it is advisable to re-key data that are not in machine-readable form and consider the
costs and benefit of such procedure.
9
The requested data will relate only to the first generation of account holders (that is, account
holders whose beneficial interest is apparent from the records of the intermediary). In cases
where account holders in omnibus accounts are themselves omnibus accounts, BFDS will not
seek account holder information relating to the beneficiaries of such omnibus accounts.
13
the aggregate amount of the provisional distribution.
10
Respondent and BFDS will
maintain records of efforts made to obtain the cooperation of opaque omnibus holders
and of the responses to these efforts.
Step Eight. Not later than 90 days after Commission approval of the Plan, and
after the expenditure of reasonable efforts to obtain these data from opaque omnibus
account holders, where all determinations as to reasonableness will be made by the IDC,
the data obtained from the omnibus account holders will be combined with the data
contained in the Provisional Database to create the Consolidated Master Database.
Step Nine.
Under the IDC’s direction, the Consolidated Master Database will be
validated.
Step Ten. Under the IDC’s direction, the Allocation Algorithm will be applied to
the Consolidated Master Database to generate provisional distributions.
Step Eleven.
Under the IDC’s direction, the calculations will be validated.
Step Twelve.
Under the IDC’s direction, a de minimis distribution amount will
be set at $10. In order to implement this de minimis distribution amount, Respondent and
BFDS will apply the Gross-Up Algorithm. The Gross-Up Algorithm requires that the
provisional distributions be ranked in descending order of the size of the provisional
distribution. Respondent and BFDS will then calculate the total amount of the provisional
distributions of less than $10 (the “Aggregate de minimis Distribution”). Respondent and
BFDS will then provisionally redistribute the Aggregate de minimis Distribution in
sequence to the accounts with the largest provisional distributions less than $10,
sequentially assigning a distribution of $10 to each account until the Aggregate de
10
For a discussion of the treatment of opaque omnibus accounts that decline to provide the
necessary data or for whom expenses of gathering and providing the necessary data are
viewed as not being commercially reasonable, see the discussion at Step Fifteen below.
14
minimis Distribution is depleted. The Gross-Up Algorithm will thus leave unchanged all
provisional distributions of $10 or more, and cause certain account holders with
provisional distributions of less than $10 to receive distributions that have been grossed
up to $10. This procedure will also cause the de facto de minimis provisional distribution
amount to be less than $10. The distribution amounts determined by the application of
the Allocation Algorithm combined with this Gross-Up Algorithm are, subject to
validation in the next step, the Final Distribution Amounts.
Step Thirteen
. Under the IDC’s direction, these calculations will be validated for
accuracy.
Step Fourteen
. BFDS will implement an address identification process for all
transparent accounts, whether the account is originally a BOIA account or whether the
account information is provided by a cooperating omnibus provider. BFDS will compare
all addresses for open registered account holders to the current data files at DST
11
for any
changes and updates that may have occurred after the original file was created by DST
for Bank One in March of 2004. The master database will then be updated to reflect any
new address information. BFDS will send all addresses for closed accounts to InfoAge, a
research firm, in order to attempt to obtain a valid, current address. In order to increase
the quality of this information, BFDS will conduct the InfoAge search on a date as close
to the mail date as is commercially reasonable. InfoAge uses a name, past address, phone
number or Social Security number to obtain current addresses. The master database will
then again be updated with the new address information.
11
DST is a publicly traded information processor that, among other services, provides mutual
fund shareowner and unit trust recordkeeping systems.
15
In order to distribute the funds, the IDC will submit a validated list of payees and
the payment amounts, with personal identifying information redacted, to the assigned
Commission Staff, who will obtain authorization from the Commission to disburse
pursuant to Rule 1101(b)(6). The payees and amounts will be validated at the IDC’s
direction. The validation will state that the list was compiled in accordance with the Plan
and provides all information necessary to make disbursement to each distributee. Unless
otherwise directed by the Commission, the Commission Staff will direct the release of
funds to the bank account established by the Fund Administrator (the “Escrow Account”)
based upon the validated list and representation by the Fund Administrator that the
checks/wires will be issued within five business days.
Step Fifteen
. BFDS or Respondent will cause a check to be mailed or will cause
an electronic credit to be provided to all identified accounts within five business days of
receiving custody of the Fair Fund. For those payees receiving checks, BFDS will mail
the check to the payee’s last known address as determined in Step Fourteen above. All
checks shall bear a stale date 90 days from the date of issue. The IDC shall require the
use of a positive payment system to honor checks as they are presented for payment,
consistent with the limitations as to date and time. The electronic credits will be made
only to cash equivalent accounts (e.g., money market accounts). All payments shall be
preceded or accompanied with a communication that: (a) may, as appropriate, describe
tax reporting and other related tax matters; (b) shall state that checks will be void after 90
days; (c) shall provide a contact to be used in the event of any questions regarding the
distribution; (d) indicates that the checks or electronic credits are distributions from the
16
Fair Fund; and (e) shall request that any recipient who is an omnibus or collective
account holder contact BFDS for further instructions.
All omnibus account holders who contact BFDS will receive a further
communication that describes steps the recipient should take in light of its status as an
omnibus or collective account holder.
12
For omnibus accounts held at registered broker
dealers that receive distributions of more than $1,000, these options are:
(a) Distribution of the proceeds to beneficiaries in the ratios that would be
determined through the application of the distribution algorithm described in this Plan.
Account holders who elect this alternative will be provided with information sufficient to
allow the coding of the necessary computer algorithm. The account holders electing this
alternative must certify in writing to the IDC that they will distribute the proceeds to
beneficiaries in accordance with this Plan, or they will not receive any proceeds.
(b) Provision of all necessary data to BFDS so that BFDS could apply the
distribution algorithm described in this Plan to the amount that has already been set to be
distributed to that account. Any recipient who elects this option would have to notify
BFDS within thirty days of the mailing of the letter describing these alternatives, and
would have to provide the necessary data in machine-readable form within a reasonable
time period.
13
Under this option, BFDS would perform the required calculations but the
12
The omnibus communication is necessary because there may be opaque omnibus accounts
within the omnibus accounts that are disclosed to the IDC and BFDS, even after the outreach
effort described above. Also, there may be omnibus account holders who have declined the
opportunity to cooperate by providing the necessary account and address information.
13
This alternative would not be available for accounts with distributions of less than $1,000 and
would as a practical matter be available only for accounts that the IDC failed to recognize as
being opaque omnibus accounts and that have distributions in excess of $1,000.
17
recipient would remain responsible for the actual distribution.
14
The account holders
electing this alternative must certify in writing to the IDC that they will distribute the
proceeds to beneficiaries in accordance with this Plan.
(c) Return the check or the credit to BFDS or simply elect not to cash the check.
Either alternative will cause those funds to be added to the Residue Account described
below.
For all other omnibus account holders, these steps would include:
(a) Application of any distribution technique that the recipient, in the exercise of
its reasonable discretion, deems to be consistent with its fiduciary or other legal
obligations.
(b) Distribution of the proceeds to beneficiaries in the ratios that would be
determined through the application of the distribution algorithm described in this Plan.
The account holders electing this alternative must certify in writing to the IDC that they
will distribute the proceeds to beneficiaries in accordance with this Plan, or they will not
receive any proceeds. Account holders who elect this alternative will be provided with
information sufficient to allow the coding of the necessary computer algorithm.
(c) Provision of all necessary data to BFDS so that BFDS could apply the
distribution algorithm described in this Plan to the amount that has already been set to be
distributed to that account. Any recipient who elects this option would have to notify
14
As a general matter, with regard to requests from recipients that the Respondent bear the
expenses associated with further distributions, the IDC will cooperate with all such requests
as reasonable, and on a case by case basis, subject to the limitation that the IDC will not,
absent extraordinary circumstance, agree to an arrangement that would require the
expenditure of an amount that is reasonably calculated to exceed the amount of the
distribution. These costs will be limited to the costs incurred by working through BFDS.
Research or other costs incurred at the omnibus account holders will be considered
reimbursable only to the extent that those costs are commercially reasonable.
18
BFDS within thirty days of the mailing of the letter describing these alternatives, and
would have to provide the necessary data in machine-readable form within a reasonable
time period.
15
Under this option, BFDS would perform the required calculations but the
recipient would remain responsible for the actual distribution.
16
The account holders
electing this alternative must certify in writing to the IDC that they will distribute the
proceeds to beneficiaries in accordance with this Plan.
(d) Return the check or the credit to BFDS or simply elect not to cash the check.
Either alternative will cause those funds to be added to the Residue Account described
below.
For all non-IRA retirement accounts, other than salary reduction-only 403(b)
accounts (“NRAs”):
(a) BFDS, upon completing its final calculation of the
amount to be distributed to each eligible accountholder
and associated validations, will use best efforts to
identify and mail notice to each NRA accountholder
entitled to a distribution of $1,000 or more of its
distribution amount. Such notice will be sent via the
United States Postal Service to the eligible
accountholders’ last known address of record
17
;
(b) BFDS shall use best efforts to make payments to NRAs
after other eligible accountholders in order to allow as
much time as practicable under the Plan for such NRA
15
This alternative would not be available for accounts with distributions of less than $1,000 and
would as a practical matter be available only for accounts that the IDC failed to recognize as
being opaque omnibus accounts and that have distributions in excess of $1,000.
16
As a general matter, with regard to requests from recipients that the Respondent bear the
expenses associated with further distributions, the IDC will cooperate with all such requests
as reasonable, and on a case by case basis, subject to the limitation that the IDC will not,
absent extraordinary circumstance, agree to an arrangement that would require the
expenditure of an amount that is reasonably calculated to exceed the amount of the
distribution. These costs will be limited to the costs incurred by working through BFDS.
Research or other costs incurred at the omnibus account holders will be considered
reimbursable only to the extent that those costs are commercially reasonable.
17
Returned mail will be handled using the same process as for all other mailings, as set forth in
Step Seventeen.
19
accountholders to determine a distribution methodology
and, as appropriate, notify the plan fiduciary of the
same.
(c) The record holder shall distribute the funds in
accordance with its fiduciary, contractual, and/or legal
obligations, and consistent with guidance issued by the
Department of Labor, if any.
Subject to the foregoing:
(i) a service provider (other than a plan sponsor) may
allocate the proceeds it receives pursuant to the Plan
among the non-IRA retirement plans (“NRPs”)
according to average share or dollar balance of the
NRPs’ investment in the One Group Funds during the
relevant period; and
(ii) proceeds attributable to a particular NRP may (1)
be allocated to current participants pro rata based upon
their current total balance in the affected NRP, or (2) to
the extent permitted by the NRP, be used to pay
reasonable expenses of administering the NRP.
No money shall be distributed pursuant to the Distribution Plan prior to the
receipt of the Ruling by the IRS in connection with the Private Letter Ruling currently
being sought by the Tax Administrator (the “IRS Ruling”).
In the event that the IRS Ruling does not require reporting of any distributions
made pursuant to the Distribution Plan, and provided that the Commission has approved
the Distribution Plan, the period for omnibus outreach has expired, and that the Fund
Administrator has completed its final calculation of the amount to be distributed to each
eligible accountholder and associated validations, the Fund Administrator will use its best
efforts to: (i) start the distribution within two weeks of the date of its receipt of the IRS
Ruling, and (ii) complete the distribution within four months of the transfer of the final
payment population to the Escrow Account.
20
In the event the IRS Ruling requires reporting of all or a portion of the
distributions made pursuant to the Distribution Plan, and provided that the Commission
has approved the Distribution Plan, the period for omnibus outreach has expired, and the
Fund Administrator has completed its final calculation of the amount to be distributed to
each eligible accountholder and associated validations, the Fund Administrator will use
its best efforts to: (i) start the distribution within two weeks of the deadline for returning
any back-up withholding or other tax forms from eligible investors required by the IRS
Ruling, and (ii) complete the distribution within four months of the transfer of the final
payment population to the Escrow Account.
Step Sixteen.
Customer support and communications programs to be
administered by BFDS will go live at the time the first distribution occurs. BFDS will
provide a toll free number and a website to the public. The Commission retains the right
to review and approve any material posted on the website. Disputes will be handled by
the customer support staff and reviewed as necessary by the IDC, whose determination
shall be final.
Step Seventeen.
Returned mail and checks will be handled as follows:
(a) All mail returned by the United States Postal Service (“USPS”) for which a
new forwarding address has been provided by the USPS will be immediately repackaged
and sent to the new address. The master database will be updated with the new address.
(b) All mail returned by the USPS for the first time, without a new forwarding
address, will be coded as returned mail, the check will be voided, and current account
information forwarded to InfoAge for address research. If a new address is found, that
address will be updated to the master database and a new check will be issued. If no new
21
address is found, the original check will remain voided. Additional efforts to identify the
addresses of recipients will be conducted as is commercially reasonable in the view of the
IDC, where the costs of further research and the amount to be distributed will be
considered, subject to an initial rebuttable presumption that the additional costs of
distribution will not exceed the amount to be distributed.
(c) All mail returned by the USPS from a second attempt mailing, for which a
new forwarding address has been provided by the USPS, will be immediately repackaged
and sent to that new address. The master database will be updated with the new address.
(d) All mail returned by the USPS from a second attempt mailing, without a new
forwarding address, will be coded as returned mail and the check will be voided.
Additional efforts to identify the addresses of recipients will be conducted as is
commercially reasonable in the view of the IDC, where the costs of further research and
the amount to be distributed will be considered, subject to an initial rebuttable
presumption that the additional costs of distribution will not exceed the amount to be
distributed.
Step Eighteen.
Under the IDC’s direction, Steps Fifteen through Seventeen will
be validated.
Step Nineteen. The IDC shall declare the implementation of the Distribution
Process complete 120 days after completing the last mailing required pursuant to the
protocol described in Step Seventeen. This 120-day period constitutes the 90-day period
during which the check is valid plus a 30-day grace period.
Step Twenty.
The value of all checks not cashed, returned distributions,
distributions to account holders who cannot be identified, or interest accrued on these
22
accounts after the end of this 120-day period will be contributed to or remain in the
Residue Account at Eastern Bank.
Step Twenty-One. Under the IDC’s direction, the balance in the Residue
Account will be validated.
Step Twenty-Two.
Under the IDC’s direction, BFDS will allocate the Residue
Account among the eleven affected funds in the same ratio as would be calculated
through the application of the distribution algorithm, without regard to the gross-up
protocol.
Step Twenty-Three.
Under the IDC’s direction, the Residue Account allocation
calculations and distributions into the fund will be validated.
Step Twenty-Four. Under the IDC’s direction, BFDS will transfer funds from
the Residue Account to the affected funds. All funds, including accrued interest as of the
date of the implementation of this step will then be fully distributed.
Step Twenty-Five.
The IDC will declare that the distribution is concluded.
BFDS will file within 30 days an accounting with the Commission as required by Rule
1105(f).
18
The Fair Fund shall terminate effective June 30, 2007 or 30 days after the final
distribution to shareholders and the resolution of uncashed or unclaimed checks as
described above, whichever is later. Prior to the termination of the Fair Fund, the
Respondent shall cooperate with the Tax Administrator to make adequate
accommodation for tax liability and for the costs of tax compliance. Upon termination as
defined in this paragraph, all undistributed assets remaining in the Fair Fund shall be
remitted to Treasury.
18
In addition, while the distribution is ongoing, BFDS will file an accounting during the first
ten days of each calendar quarter, or as otherwise directed by the Commission. BFDS will
submit a final accounting for approval of the Commission, as required by Rule 1105(f).
23
For good cause shown, the Commission’s Staff may extend any of the procedural
dates set forth in this Plan.
The IDC will inform the Commission Staff of any material changes in the Plan,
and will obtain approval from the Commission prior to their implementation. If material
changes are required, this Plan may be amended upon the motion of the Respondent, the
Fund Administrator or upon the Commission’s own motion.
24
Submitted on February 20, 2007
By: ________________/s/______________
Joseph A. Grundfest
IDC for Banc One Investment Advisors
Corporation UNITED STATES OF AMERICA
Before the
SECURITIES AND EXCHANGE COMMISSION
ADMINISTRATIVE PROCEEDING
File No. 3-11530
____________________________________
)
In the matter of )
)
BANC ONE INVESTMENT )
ADVISORS CORPORATION )
)
and )
)
MARK A. BEESON, )
)
Respondents. )
____________________________________)
MODIFIED PLAN OF DISTRIBUTION
2
OVERVIEW
This Plan of Distribution (the “Plan”) proposes a methodology for distributing to
investors $50 million, plus accumulated interest, paid by Banc One Investment Advisors
Corporation (“BOIA” or “Respondent”) in settlement of administrative proceedings
addressing market-timing of mutual funds advised by BOIA.1
On June 29, 2004, BOIA consented to the entry of an Order Instituting
Administrative and Cease-and-Desist Proceedings, Making Findings, and Imposing
Remedial Sanctions and a Cease-and-Desist Order (the “Order”), without admitting or
denying the Order’s findings. The Order found, among other things, that BOIA allowed
excessive short-term trading in certain One Group Mutual Funds (“One Group”) from
June 1999 through May 2003 that was inconsistent with fund prospectuses and
potentially harmful to One Group shareholders.
The Order required, among other things, that BOIA pay disgorgement of
$10 million and civil penalties of $40 million, for a total payment of $50 million, and
establish a Fair Fund under Section 308(a) of the Sarbanes-Oxley Act to provide for the
ultimate distribution of funds to investors. The Order further required that BOIA retain
“the services of an Independent Distribution Consultant not unacceptable to the staff of
the Commission and a majority of the independent members of the One Group Board of
1 As of June 29, 2004, BOIA was an Ohio corporation, headquartered in Columbus, Ohio, that
was registered with the Commission as an investment adviser on November 22, 1991. BOIA
was a wholly owned subsidiary of Bank One, National Association (Ohio), which in turn was
a wholly owned subsidiary of Bank One Corporation (“Bank One”), a multi-state bank
holding company headquartered in Chicago, Illinois. BOIA provided discretionary
investment management services to individuals and companies, including the One Group
family of mutual funds, Bank One’s mutual-fund complex. Since the entry of the Order,
Bank One and JPMorgan Chase & Co. have merged and their organizational structures have
not survived the merger in their entirety. The changes in structure caused by the merger do
not, however, affect the analysis, operation or implementation of the Plan.
3
Trustees” and that it “cooperate fully with the Independent Distribution Consultant and
shall provide the Independent Distribution Consultant with access to its files, books,
records, and personnel as reasonably requested for the review.”2 The Order also directed
that “BOIA shall require that the Independent Distribution Consultant develop a
Distribution Plan for the distribution of all of the disgorgement and penalties to be paid
by BOIA pursuant to this Order, and any interest or earnings thereon, according to a
methodology developed in consultation with BOIA and acceptable to the Staff of the
Commission and the independent Trustees of the One Group funds.”3 The Respondent
has agreed to pay all costs associated with the administration of the Distribution Plan,
including any tax liability and tax compliance costs for the Qualified Settlement Fund
(“QSF”).4
In accordance with the Order, Respondent has retained Professor Joseph A.
Grundfest, a professor of law at Stanford Law School and a former SEC commissioner,
as the Independent Distribution Consultant (“IDC”). This submission constitutes the Plan
of Distribution required by the Order. The Plan is subject to approval by the Commission
and the Commission will retain jurisdiction over the implementation of the Plan.
ADMINISTRATION OF THE PLAN
Appointment of an Administrator for the Fair Fund
The Commission’s Order requires that the IDC submit a Plan for the
“administration and distribution of disgorgement and penalty funds pursuant to
Rule 1101 of the Commission’s Rules of Practice.”5 Rule 1105(a) of the Commission’s
2 Order at ¶34.
3 Id.
4 See also footnotes 14 and 16.
5 Order at ¶ 34.
4
Rules of Practice (“Rules”) provides that the Commission “shall have discretion to
appoint any person … as administrator of a plan of disgorgement or a Fair Fund plan and
to delegate to that person responsibility for administering the plan.” Accordingly, the
IDC proposes that the Commission appoint Boston Financial Data Services, Inc.
(“BFDS”) to serve as the administrator of the Fair Fund (“Fund Administrator”).
BFDS, founded in 1973, is a third-party service provider that provides transfer
agency services to over 145 fund companies. Under the supervision of the IDC, BFDS’s
responsibilities will include, among other things: overseeing administration of the Fair
Fund, obtaining accurate mailing information for shareholders, preparing accountings,
providing information necessary to accomplish the income tax compliance, ruling and
advice work assigned to any Tax Administrator appointed by the Commission,
distributing money from the Fair Fund to shareholders in accordance with this Plan, and
setting up and staffing a call center to address shareholder questions or concerns
regarding the distribution. The IDC and BFDS currently have an agreement in place
requiring BFDS to perform certain tasks in preparation for the forthcoming distribution of
the Fair Fund. To date, BFDS has successfully met its obligations under the agreement
and the IDC believes that BFDS will perform satisfactorily as the Fund Administrator.
Because BFDS is not a “Commission employee,” Rule 1105(c) requires that “the
administrator shall … obtain a bond in the manner prescribed in 11 U.S.C. 322, in an
amount to be approved by the Commission,” but that “the Commission may waive
posting of a bond for good cause shown.” The IDC proposes that the bond requirement
for BFDS be waived.
5
Good cause exists to waive posting of a bond, because BFDS maintains sufficient
insurance coverage against loss. BFDS maintains, and will maintain until termination of
the Fair Fund, a Financial Institutions Bond, a Computer Crime Policy and Errors and
Omissions insurance. The Financial Institutions Bond provides protection against,
among other things, employee dishonesty, and forgery or fraudulent alteration of
securities and negotiable instruments. The Computer Crime Policy provides protection
against, among other things, computer systems fraud, transfer fraud and destruction of
data or programs by hackers or viruses. The Errors and Omissions insurance protects
against errors and omissions committed by employees in the course of their performance
of professional services. The insurance policies maintained by BFDS have been provided
to the assigned Commission Staff for review and have been deemed “not unacceptable.”
Under the Plan, $55,000,000 is the maximum amount that will be under BFDS’ custody
and control.
The IDC also proposes that the Fair Fund assets be held during the check-cashing
period at Eastern Bank, a Massachusetts Chartered Mutual Bank (“Eastern Bank”).
Eastern Bank maintains a Financial Institutions (FI) Bond including errors and omissions
coverage. The primary insurers are St. Paul Mercury Insurance Co., a member of the St.
Paul Travelers Companies which, as of their most recent renewal, was rated A+ by A.M.
Best, and Federal Insurance Company (Chubb), a member of the Chubb Group of
Insurance Companies which, as of their most recent renewal, was rated A++ by A.M.
Best. Eastern Bank annually assesses the adequacy of its policy limits through extensive
analysis of historical loss data, exposure to loss and internal company controls. Eastern
Bank’s limits are reviewed annually by its Board of Directors.
6
Control of the Fair Fund
Pursuant to the Order, on July 16, 2004, BOIA paid a total of $50 million into an
escrow account at Citibank, N.A. to be invested in short-term United States Treasury
Securities with maturities not to exceed six months. On September 29, 2005, the SEC
issued an Order Directing Escrow Agent To Transmit Funds (the “September 29 Order”)
which directed that, upon the maturity of the securities held in the escrow account, the
Escrow Agent, Citibank, N.A., transfer the monies in the escrow account to the Office of
Financial Management at the SEC. Accordingly, on January 12, 2006, in accordance
with the September 29 Order, the Escrow Agent wired the monies to the SEC.
The Commission has custody of the Fair Fund and shall retain control of the
assets of the Fair Fund. The Fair Fund is currently deposited at the U.S. Treasury Bureau
of Public Debt (“BPD”) and will remain there until released in accordance with Step
Fourteen below. This Fair Fund will not receive additional funds, other than the interest
from the funds on deposit at the BPD.
The Fair Fund constitutes a QSF under Section 468B(g) of the Internal Revenue
Code, 26 U.S.C. §468B(g), and related regulations, 26 C.F.R. §§1.468B-1 through
1.468B-5. Upon approval of the Plan, BFDS shall establish an account at Eastern Bank
in the name of and bearing the Taxpayer Identification Number of the QSF. Following
approval of the Plan, and the IDC’s satisfaction of the requirements of Step Fourteen
below, the Commission Staff shall cause the balance in the Fair Fund to be deposited in
the account established by BFDS at Eastern Bank. If appropriate, the release of funds to
the account established by BFDS shall be staged in order to assure that neither BFDS nor
Eastern Bank, at any time, have access to monies belonging to the Fair Fund in excess of
7
their applicable insurance coverage. The QSF account shall be invested in direct
obligations of the United States Government of a type and term necessary to meet the
cash requirements of the payments to investors, tax obligations and fees. BFDS shall be
the signer on the QSF account, subject to the continuing jurisdiction and control of the
Commission.
Tax Obligations Of The Fair Fund
The IDC and BFDS shall authorize Eastern Bank to provide account information
to Damasco & Associates, appointed by the Commission as the Tax Administrator of the
Fair Fund (“Tax Administrator”), pursuant to the March 10, 2006 Order Appointing Tax
Administrator (Release No. 53468, Admin. Proc. File No. 3-11530). The IDC and BFDS
will cooperate with the Tax Administrator in providing information necessary to
accomplish the income tax compliance, ruling and advice work assigned to the Tax
Administrator by the Commission. Respondent shall provide the Tax Administrator with
funds to pay tax liability and tax compliance costs. BFDS shall authorize Eastern Bank
to provide duplicate bank statements for the QSF account directly to the IDC, the Tax
Administrator and Robert J. Burson, Senior Associate Regional Director, Securities and
Exchange Commission, 175 West Jackson Blvd., Chicago, IL 60604.
Neither the IDC nor BFDS will provide tax advice to any investors receiving
distributions from the Fair Fund. In the event that the Internal Revenue Service issues
guidance regarding the distribution, access to that guidance will be provided along with
the other information to investors described in Step Fifteen below.
8
Limitation on Liability
The IDC and the Fund Administrator, and/or each of their designees, agents and
assistants, shall be entitled to rely on any Orders issued in this proceeding by the
Commission, the Secretary by delegated authority, or an Administrative Law Judge, and
may not be held liable to any person other than other than the Commission or the QSF for
any act or omission in the course of administering the Fair Fund, except upon a finding
that such act or omission is caused by such party’s gross negligence, bad faith or willful
misconduct, reckless disregard of duty, or reckless failure to comply with the terms of the
Plan. This paragraph is an expression of the IDC’s and the Fund Administrator’s
standard of care and is not intended, nor should it be deemed to be, a representation to or
an indemnification of the IDC or the Fund Administrator or their designees, agents and
assistants by the Commission or the QSF, nor should this paragraph preclude the
Commission or the QSF from seeking redress from IDC or the Fund Administrator in
accordance with the rules and regulations of the Commission and the QSF.
DISTRIBUTION PLAN AND PROCEDURES
The Order requires that the IDC develop a Plan that “provide[s] for investors to
receive, in order of priority, (i) their proportionate share of losses from market-timing,
and (ii) a proportionate share of advisory fees paid by funds that suffered such losses
during the period of such market timing.”6 Investors eligible to receive a share of the
Fair Fund are those investors who held shares in the following mutual funds in which
market timing occurred, on the days on which such market timing occurred, during the
period from June 1999 through May 2003, except the identified timers referred to in
6 Order at ¶ 34.
9
paragraphs 3 and 4 of the Order: One Group Mid Cap Growth Fund; One Group Large
Cap Growth Fund; One Group Diversified Equity Fund; One Group Mid Cap Value
Fund; One Group Large Cap Value Fund; One Group Diversified Mid Cap Fund; One
Group Small Cap Value; One Group Diversified International Fund; One Group
International Equity Index Fund; One Group Small Cap Growth Fund; and One Group
Equity Income Fund.
The methods of calculation of each eligible investor’s share of the Fair Fund are
intended to result in a payment to each eligible investor that restores the impaired value
of the investor’s investment in the affected mutual funds. In the view of the IDC,
empirical analysis of the timing transactions at issue in this proceeding indicates that, on
the specific facts of this case, the profits measure of dilution constitutes a fair and
reasonable technique for calculating the losses caused by the trading described in the
Order. Under the profits method, the harm to investors in mutual funds on any day that
trading occurs is measured by the actual profits of the market timers on the same day.
Profits and losses will be netted for investors within each fund, but not across funds. No
adjustment for transactions costs is necessary because, on the specific facts of this case,
such an adjustment would not be likely to have a significant effect on the distribution to
investors. However, it is appropriate to adjust for the time value of money by
compounding individual distributions at the six-month Treasury bill rate.
In addition, the Order contemplates that the entire Fair Fund, which is fixed at
$50 million plus accumulated interest, be distributed to investors. To achieve this result,
the IDC has developed an Allocation Algorithm which, when applied as described below,
will calculate the percentage share of the Fair Fund that should be distributed to each
10
investor who was harmed by the market timing that the Commission found wrongful.
The Allocation Algorithm is based on the profits method and adjusts for the time value of
money.7 The $50 million plus accumulated interest exceeds the amount of dilution, as
calculated through the profits method. Thus, investors will receive an amount more than
the dilution directly attributable to market timing. Based on the facts of this case, the
additional recovery will compensate investors consistent with the terms of the Order.
This Plan provides that the calculation of amounts to be distributed to investors
will be based on records obtained from BOIA and certain other entities that are
shareholders of record. Accordingly, investors need not submit a claim in order to be
considered for a distribution, and no claims procedure will be implemented.
The analysis in this Plan applies only to the specific facts of this case. Nothing
herein should be construed as expressing any view regarding any other set of facts or any
other matter that might come before the Commission. The process of calculating the
distributions to be made and of actually causing those distributions to occur will be
implemented through a twenty-five step process.
Step One. The Respondent, subject to the IDC’s supervision and in cooperation
with BFDS, will compile a Provisional Database that contains all relevant data in
Respondent’s custody and control for accounts that held shares of mutual funds in which
the market timing described in the Order occurred, on the dates on which market timing
occurred.
This Provisional Database will include account data for three types of accounts:
direct accounts, transparent omnibus accounts, and opaque omnibus accounts. A direct
7 The IDC shall provide a detailed description of his methodology underlying the Allocation
Algorithm upon request.
11
account is an account where the identity of the account holder is known to Respondent
and is not an omnibus account held by a broker or other financial intermediary. An
omnibus account is an account in which a financial institution serving as an intermediary
is the shareholder of record and holds securities on behalf of the actual beneficial owners.
An omnibus account is transparent if Respondent has access to records identifying the
actual beneficial owners and is opaque if Respondent does not have access to such
records. The Provisional Database will also include information relating to known closed
accounts. The Provisional Database will contain information sufficient to allow
computation of the Allocation Algorithm for all investors who are known to the
Respondent, including holdings for each mutual fund at issue for each day on which the
market timing at issue occurred.
Step Two. Under the IDC’s direction, the Provisional Database will be validated
for accuracy.
Step Three. Under the IDC’s direction, the Allocation Algorithm will be applied
to the Provisional Database to generate a set of provisional distribution ratios and
corresponding provisional distribution amounts. The distribution amounts are provisional
in that they will be adjusted in Steps Four through Twelve below. All provisional
distributions that might be made to identified timer accounts, referred to in paragraphs 3
and 4 of the Order, will be set to zero throughout the distribution process.
Step Four. Under the IDC’s direction, the calculations will be validated for
accuracy.
Step Five. Under the IDC’s direction, the Respondent and BFDS will categorize
all omnibus accounts according to whether they are opaque or transparent. The
12
Respondent and BFDS will identify all known opaque omnibus accounts with provisional
distributions of $1,000 or more.
Step Six. Under the IDC’s direction, the categorization of the accounts will be
validated for accuracy.
Step Seven. Not later than thirty days after Commission approval of the Plan,
Respondent and BFDS will, subject to IDC supervision, approach all known opaque
omnibus intermediaries with provisional distributions of $1,000 or more. Respondent,
BFDS and the IDC will exercise commercially reasonable best efforts to cause those
intermediaries to provide all data necessary to allow those intermediaries’ accounts to be
treated as though they are transparent accounts held at Respondent.8 BFDS will request
address information for all underlying shareholders of the omnibus accounts because
such information will be necessary to implement the distribution process as described
below.9 Omnibus account holders might consider the information necessary to achieve
this result commercially sensitive. The data will therefore be maintained exclusively by
BFDS subject to appropriate assurances of confidentiality, and Respondent will not have
access to those data. Respondent will stand ready to reimburse opaque omnibus account
holders for commercially reasonable expenses incurred in gathering and providing the
necessary data, subject to the limitation that the amount of reimbursement will not exceed
8 In considering whether efforts are “commercially reasonable,” the IDC shall consider
whether it is advisable to re-key data that are not in machine-readable form and consider the
costs and benefit of such procedure.
9 The requested data will relate only to the first generation of account holders (that is, account
holders whose beneficial interest is apparent from the records of the intermediary). In cases
where account holders in omnibus accounts are themselves omnibus accounts, BFDS will not
seek account holder information relating to the beneficiaries of such omnibus accounts.
13
the aggregate amount of the provisional distribution.10 Respondent and BFDS will
maintain records of efforts made to obtain the cooperation of opaque omnibus holders
and of the responses to these efforts.
Step Eight. Not later than 90 days after Commission approval of the Plan, and
after the expenditure of reasonable efforts to obtain these data from opaque omnibus
account holders, where all determinations as to reasonableness will be made by the IDC,
the data obtained from the omnibus account holders will be combined with the data
contained in the Provisional Database to create the Consolidated Master Database.
Step Nine. Under the IDC’s direction, the Consolidated Master Database will be
validated.
Step Ten. Under the IDC’s direction, the Allocation Algorithm will be applied to
the Consolidated Master Database to generate provisional distributions.
Step Eleven. Under the IDC’s direction, the calculations will be validated.
Step Twelve. Under the IDC’s direction, a de minimis distribution amount will
be set at $10. In order to implement this de minimis distribution amount, Respondent and
BFDS will apply the Gross-Up Algorithm. The Gross-Up Algorithm requires that the
provisional distributions be ranked in descending order of the size of the provisional
distribution. Respondent and BFDS will then calculate the total amount of the provisional
distributions of less than $10 (the “Aggregate de minimis Distribution”). Respondent and
BFDS will then provisionally redistribute the Aggregate de minimis Distribution in
sequence to the accounts with the largest provisional distributions less than $10,
sequentially assigning a distribution of $10 to each account until the Aggregate de
10 For a discussion of the treatment of opaque omnibus accounts that decline to provide the
necessary data or for whom expenses of gathering and providing the necessary data are
viewed as not being commercially reasonable, see the discussion at Step Fifteen below.
14
minimis Distribution is depleted. The Gross-Up Algorithm will thus leave unchanged all
provisional distributions of $10 or more, and cause certain account holders with
provisional distributions of less than $10 to receive distributions that have been grossed
up to $10. This procedure will also cause the de facto de minimis provisional distribution
amount to be less than $10. The distribution amounts determined by the application of
the Allocation Algorithm combined with this Gross-Up Algorithm are, subject to
validation in the next step, the Final Distribution Amounts.
Step Thirteen. Under the IDC’s direction, these calculations will be validated for
accuracy.
Step Fourteen. BFDS will implement an address identification process for all
transparent accounts, whether the account is originally a BOIA account or whether the
account information is provided by a cooperating omnibus provider. BFDS will compare
all addresses for open registered account holders to the current data files at DST11 for any
changes and updates that may have occurred after the original file was created by DST
for Bank One in March of 2004. The master database will then be updated to reflect any
new address information. BFDS will send all addresses for closed accounts to InfoAge, a
research firm, in order to attempt to obtain a valid, current address. In order to increase
the quality of this information, BFDS will conduct the InfoAge search on a date as close
to the mail date as is commercially reasonable. InfoAge uses a name, past address, phone
number or Social Security number to obtain current addresses. The master database will
then again be updated with the new address information.
11 DST is a publicly traded information processor that, among other services, provides mutual
fund shareowner and unit trust recordkeeping systems.
15
In order to distribute the funds, the IDC will submit a validated list of payees and
the payment amounts, with personal identifying information redacted, to the assigned
Commission Staff, who will obtain authorization from the Commission to disburse
pursuant to Rule 1101(b)(6). The payees and amounts will be validated at the IDC’s
direction. The validation will state that the list was compiled in accordance with the Plan
and provides all information necessary to make disbursement to each distributee. Unless
otherwise directed by the Commission, the Commission Staff will direct the release of
funds to the bank account established by the Fund Administrator (the “Escrow Account”)
based upon the validated list and representation by the Fund Administrator that the
checks/wires will be issued within five business days.
Step Fifteen. BFDS or Respondent will cause a check to be mailed or will cause
an electronic credit to be provided to all identified accounts within five business days of
receiving custody of the Fair Fund. For those payees receiving checks, BFDS will mail
the check to the payee’s last known address as determined in Step Fourteen above. All
checks shall bear a stale date 90 days from the date of issue. The IDC shall require the
use of a positive payment system to honor checks as they are presented for payment,
consistent with the limitations as to date and time. The electronic credits will be made
only to cash equivalent accounts (e.g., money market accounts). All payments shall be
preceded or accompanied with a communication that: (a) may, as appropriate, describe
tax reporting and other related tax matters; (b) shall state that checks will be void after 90
days; (c) shall provide a contact to be used in the event of any questions regarding the
distribution; (d) indicates that the checks or electronic credits are distributions from the
16
Fair Fund; and (e) shall request that any recipient who is an omnibus or collective
account holder contact BFDS for further instructions.
All omnibus account holders who contact BFDS will receive a further
communication that describes steps the recipient should take in light of its status as an
omnibus or collective account holder.12 For omnibus accounts held at registered broker
dealers that receive distributions of more than $1,000, these options are:
(a) Distribution of the proceeds to beneficiaries in the ratios that would be
determined through the application of the distribution algorithm described in this Plan.
Account holders who elect this alternative will be provided with information sufficient to
allow the coding of the necessary computer algorithm. The account holders electing this
alternative must certify in writing to the IDC that they will distribute the proceeds to
beneficiaries in accordance with this Plan, or they will not receive any proceeds.
(b) Provision of all necessary data to BFDS so that BFDS could apply the
distribution algorithm described in this Plan to the amount that has already been set to be
distributed to that account. Any recipient who elects this option would have to notify
BFDS within thirty days of the mailing of the letter describing these alternatives, and
would have to provide the necessary data in machine-readable form within a reasonable
time period.13 Under this option, BFDS would perform the required calculations but the
12 The omnibus communication is necessary because there may be opaque omnibus accounts
within the omnibus accounts that are disclosed to the IDC and BFDS, even after the outreach
effort described above. Also, there may be omnibus account holders who have declined the
opportunity to cooperate by providing the necessary account and address information.
13 This alternative would not be available for accounts with distributions of less than $1,000 and
would as a practical matter be available only for accounts that the IDC failed to recognize as
being opaque omnibus accounts and that have distributions in excess of $1,000.
17
recipient would remain responsible for the actual distribution. 14 The account holders
electing this alternative must certify in writing to the IDC that they will distribute the
proceeds to beneficiaries in accordance with this Plan.
(c) Return the check or the credit to BFDS or simply elect not to cash the check.
Either alternative will cause those funds to be added to the Residue Account described
below.
For all other omnibus account holders, these steps would include:
(a) Application of any distribution technique that the recipient, in the exercise of
its reasonable discretion, deems to be consistent with its fiduciary or other legal
obligations.
(b) Distribution of the proceeds to beneficiaries in the ratios that would be
determined through the application of the distribution algorithm described in this Plan.
The account holders electing this alternative must certify in writing to the IDC that they
will distribute the proceeds to beneficiaries in accordance with this Plan, or they will not
receive any proceeds. Account holders who elect this alternative will be provided with
information sufficient to allow the coding of the necessary computer algorithm.
(c) Provision of all necessary data to BFDS so that BFDS could apply the
distribution algorithm described in this Plan to the amount that has already been set to be
distributed to that account. Any recipient who elects this option would have to notify
14 As a general matter, with regard to requests from recipients that the Respondent bear the
expenses associated with further distributions, the IDC will cooperate with all such requests
as reasonable, and on a case by case basis, subject to the limitation that the IDC will not,
absent extraordinary circumstance, agree to an arrangement that would require the
expenditure of an amount that is reasonably calculated to exceed the amount of the
distribution. These costs will be limited to the costs incurred by working through BFDS.
Research or other costs incurred at the omnibus account holders will be considered
reimbursable only to the extent that those costs are commercially reasonable.
18
BFDS within thirty days of the mailing of the letter describing these alternatives, and
would have to provide the necessary data in machine-readable form within a reasonable
time period.15 Under this option, BFDS would perform the required calculations but the
recipient would remain responsible for the actual distribution.16 The account holders
electing this alternative must certify in writing to the IDC that they will distribute the
proceeds to beneficiaries in accordance with this Plan.
(d) Return the check or the credit to BFDS or simply elect not to cash the check.
Either alternative will cause those funds to be added to the Residue Account described
below.
For all non-IRA retirement accounts, other than salary reduction-only 403(b)
accounts (“NRAs”):
(a) BFDS, upon completing its final calculation of the
amount to be distributed to each eligible accountholder
and associated validations, will use best efforts to
identify and mail notice to each NRA accountholder
entitled to a distribution of $1,000 or more of its
distribution amount. Such notice will be sent via the
United States Postal Service to the eligible
accountholders’ last known address of record17;
(b) BFDS shall use best efforts to make payments to NRAs
after other eligible accountholders in order to allow as
much time as practicable under the Plan for such NRA
15 This alternative would not be available for accounts with distributions of less than $1,000 and
would as a practical matter be available only for accounts that the IDC failed to recognize as
being opaque omnibus accounts and that have distributions in excess of $1,000.
16 As a general matter, with regard to requests from recipients that the Respondent bear the
expenses associated with further distributions, the IDC will cooperate with all such requests
as reasonable, and on a case by case basis, subject to the limitation that the IDC will not,
absent extraordinary circumstance, agree to an arrangement that would require the
expenditure of an amount that is reasonably calculated to exceed the amount of the
distribution. These costs will be limited to the costs incurred by working through BFDS.
Research or other costs incurred at the omnibus account holders will be considered
reimbursable only to the extent that those costs are commercially reasonable.
17 Returned mail will be handled using the same process as for all other mailings, as set forth in
Step Seventeen.
19
accountholders to determine a distribution methodology
and, as appropriate, notify the plan fiduciary of the
same.
(c) The record holder shall distribute the funds in
accordance with its fiduciary, contractual, and/or legal
obligations, and consistent with guidance issued by the
Department of Labor, if any.
Subject to the foregoing:
(i) a service provider (other than a plan sponsor) may
allocate the proceeds it receives pursuant to the Plan
among the non-IRA retirement plans (“NRPs”)
according to average share or dollar balance of the
NRPs’ investment in the One Group Funds during the
relevant period; and
(ii) proceeds attributable to a particular NRP may (1)
be allocated to current participants pro rata based upon
their current total balance in the affected NRP, or (2) to
the extent permitted by the NRP, be used to pay
reasonable expenses of administering the NRP.
No money shall be distributed pursuant to the Distribution Plan prior to the
receipt of the Ruling by the IRS in connection with the Private Letter Ruling currently
being sought by the Tax Administrator (the “IRS Ruling”).
In the event that the IRS Ruling does not require reporting of any distributions
made pursuant to the Distribution Plan, and provided that the Commission has approved
the Distribution Plan, the period for omnibus outreach has expired, and that the Fund
Administrator has completed its final calculation of the amount to be distributed to each
eligible accountholder and associated validations, the Fund Administrator will use its best
efforts to: (i) start the distribution within two weeks of the date of its receipt of the IRS
Ruling, and (ii) complete the distribution within four months of the transfer of the final
payment population to the Escrow Account.
20
In the event the IRS Ruling requires reporting of all or a portion of the
distributions made pursuant to the Distribution Plan, and provided that the Commission
has approved the Distribution Plan, the period for omnibus outreach has expired, and the
Fund Administrator has completed its final calculation of the amount to be distributed to
each eligible accountholder and associated validations, the Fund Administrator will use
its best efforts to: (i) start the distribution within two weeks of the deadline for returning
any back-up withholding or other tax forms from eligible investors required by the IRS
Ruling, and (ii) complete the distribution within four months of the transfer of the final
payment population to the Escrow Account.
Step Sixteen. Customer support and communications programs to be
administered by BFDS will go live at the time the first distribution occurs. BFDS will
provide a toll free number and a website to the public. The Commission retains the right
to review and approve any material posted on the website. Disputes will be handled by
the customer support staff and reviewed as necessary by the IDC, whose determination
shall be final.
Step Seventeen. Returned mail and checks will be handled as follows:
(a) All mail returned by the United States Postal Service (“USPS”) for which a
new forwarding address has been provided by the USPS will be immediately repackaged
and sent to the new address. The master database will be updated with the new address.
(b) All mail returned by the USPS for the first time, without a new forwarding
address, will be coded as returned mail, the check will be voided, and current account
information forwarded to InfoAge for address research. If a new address is found, that
address will be updated to the master database and a new check will be issued. If no new21
address is found, the original check will remain voided. Additional efforts to identify the
addresses of recipients will be conducted as is commercially reasonable in the view of the
IDC, where the costs of further research and the amount to be distributed will be
considered, subject to an initial rebuttable presumption that the additional costs of
distribution will not exceed the amount to be distributed.
(c) All mail returned by the USPS from a second attempt mailing, for which a
new forwarding address has been provided by the USPS, will be immediately repackaged
and sent to that new address. The master database will be updated with the new address.
(d) All mail returned by the USPS from a second attempt mailing, without a new
forwarding address, will be coded as returned mail and the check will be voided.
Additional efforts to identify the addresses of recipients will be conducted as is
commercially reasonable in the view of the IDC, where the costs of further research and
the amount to be distributed will be considered, subject to an initial rebuttable
presumption that the additional costs of distribution will not exceed the amount to be
distributed.
Step Eighteen. Under the IDC’s direction, Steps Fifteen through Seventeen will
be validated.
Step Nineteen. The IDC shall declare the implementation of the Distribution
Process complete 120 days after completing the last mailing required pursuant to the
protocol described in Step Seventeen. This 120-day period constitutes the 90-day period
during which the check is valid plus a 30-day grace period.
Step Twenty. The value of all checks not cashed, returned distributions,
distributions to account holders who cannot be identified, or interest accrued on these
22
accounts after the end of this 120-day period will be contributed to or remain in the
Residue Account at Eastern Bank.
Step Twenty-One. Under the IDC’s direction, the balance in the Residue
Account will be validated.
Step Twenty-Two. Under the IDC’s direction, BFDS will allocate the Residue
Account among the eleven affected funds in the same ratio as would be calculated
through the application of the distribution algorithm, without regard to the gross-up
protocol.
Step Twenty-Three. Under the IDC’s direction, the Residue Account allocation
calculations and distributions into the fund will be validated.
Step Twenty-Four. Under the IDC’s direction, BFDS will transfer funds from
the Residue Account to the affected funds. All funds, including accrued interest as of the
date of the implementation of this step will then be fully distributed.
Step Twenty-Five. The IDC will declare that the distribution is concluded.
BFDS will file within 30 days an accounting with the Commission as required by Rule
1105(f).18 The Fair Fund shall terminate effective June 30, 2007 or 30 days after the final
distribution to shareholders and the resolution of uncashed or unclaimed checks as
described above, whichever is later. Prior to the termination of the Fair Fund, the
Respondent shall cooperate with the Tax Administrator to make adequate
accommodation for tax liability and for the costs of tax compliance. Upon termination as
defined in this paragraph, all undistributed assets remaining in the Fair Fund shall be
remitted to Treasury.
18 In addition, while the distribution is ongoing, BFDS will file an accounting during the first
ten days of each calendar quarter, or as otherwise directed by the Commission. BFDS will
submit a final accounting for approval of the Commission, as required by Rule 1105(f).
23
For good cause shown, the Commission’s Staff may extend any of the procedural
dates set forth in this Plan.
The IDC will inform the Commission Staff of any material changes in the Plan,
and will obtain approval from the Commission prior to their implementation. If material
changes are required, this Plan may be amended upon the motion of the Respondent, the
Fund Administrator or upon the Commission’s own motion.
24
Submitted on February 20, 2007
By: ________________/s/______________
Joseph A. Grundfest
IDC for Banc One Investment Advisors
Corporation